Crew management, or assigning people to jobs, is no easy task. It is rarely as straightforward as keeping a roster of employees and assigning tasks to them as and when work comes by.
The spread-out and uncertain nature of operations make scheduling and managing crew hard. Today’s dynamic and fast-paced work environment increases complexity.
Read more: Top 10 Tips for Effective Job Management
Assigning and managing field crew often faces the following challenges:
In such eventualities, the job in focus and the schedule of downstream job changes. Making such changes is vexatious, complex, and stressful. Moreover, manual scheduling often results in errors, which worsens the situation. Situations such as two crew members turning up to do the same job or a promised job unattended owing to some mix-up are commonplace.
Automated field crew management software pre-empts such issues. An intelligent algorithm matches open jobs to the crew. It processes all changes automatically and changes the downstream jobs affected by such changes. Notifications and alerts keep the crew and customers in the loop on all changes and upcoming schedules.
Managers use field crew management software to assign tasks to their field employees and manage their shifts. The suite helps businesses make sure the right crew members reach the right place at the right time.
Best-in-breed software, such as ReachOut:
Field crew management software is useful for any business which has field operations. Investing in such software delivers many benefits.
Work becomes easy and manageable. The software eliminates manual work in scheduling and managing crew. It reduces the stress of managers and the operations team. They may focus their energies on core tasks rather than become bogged down by routine, unproductive jobs.
Process accuracy improves. The software assigns the right crew for the job. The algorithm shortlists crew members who have the qualifications and experience to do the job. Next, it sees the crew members or team nearest to the worksite to ensure they can reach the worksite with minimal traveling. The algorithm also considers factors such as:
In such instances, the software applies the laid down strategy fed into the algorithm, as per the company policy.
Schedules become optimized. The crew management software makes adding or removing crew members from a project easy. Supervisors may also assign specific responsibilities to each team member. Fixing hourly costs for each crew member, based on their skills and experiences, makes invoicing easy.
First-time fix ratios improve. The intelligent scheduling and dispatching capabilities of the suite ensure the crew goes with the right tools. The best suite integrates with inventory management and other software. It ensures the crew goes to the work site equipped with the right tools.
The investment in field crew management software is cost-effective compared to manual scheduling. Manual scheduling is often a full-time job for a staff member.
Field crew management software delivers several benefits. But does your company need crew management software? If you answer yes to these questions, you need crew management software straightaway.
If you answer no to any of the above questions, you might still need crew management software. As the business landscape changes, businesses may struggle to keep up with their service standards. A field crew management software offers a robust template for keeping up with the changes and future-proof the business.
State-of-the-art field crew management software such as ReachOut offers automated scheduling capabilities. An easy drag-and-drop calendar makes it easy to assign work to teams. The suite integrates with the wider enterprise system and takes care of all the facets of crew management. Apart from automating scheduling and dispatching, it also enables enterprises to:
Crew members, managers, customers, and others may access relevant resources through smartphone apps. Neat dashboards integrate information, offering everything the crew or other stakeholder needs.
To know more about how ReachOut can assist you in field crew management, reach out to our experts.