Investing in a digital work order management system is no more a luxury today. According to a recent CSS survey, enterprises using work order management software experienced approximately a 20% reduction in equipment downtime and material costs. With the outbreak of COVID-19, SMEs exhibit an increasing inclination towards adopting cloud-based work management solutions.
Maintenance work order software like ReachOut increases your field agents’ productivity, reduces costs and equipment downtime, and optimizes your operations.
How can you select a work order management system for your business in 2021? Here are a few tips:
Read more: 5 Best Practices To Get The Most Out Of Your Field Service Software In 2021
Automation is the latest game that improves process efficiency and customer delight.
Most field service businesses make periodic maintenance calls to fulfill annual contract obligations. Automation capabilities, enforced through the work order management system:
A modern work order app co-opts intelligent automation. With Machine learning algorithms, you can:
Automation also enables managers to track work history related to any client and technician. The work order system also helps address regulatory compliance, with auto-population and auto-dispatch compliance reports.
Read more: Ten Ways Automated Scheduling Makes a Difference
An ideal work order management system is one that promotes seamless communication among stakeholders.
Maintenance work order software allows field technicians to engage with supervisors and get real-time status updates on open work orders. It enables clients to access customer service agents, open new tickets, update requirements, or get field technicians’ ETAs.
Cloud-based work order systems offer integrated and unlimited database options. All users access the same database, doing away with version conflicts.
Read more: 6 Ways a Service Scheduling Software Delights Customers and Improves Your Efficiency
No business can afford downtime in today’s environment of stiff competition and razor-thin margins. A good maintenance work order software enables preventive maintenance.
An IoT enabled work order management system gets insights from sensors connected to field machinery. Sensors can pass on valuable indicators such as a machine performing outside the range or a fluid dropping below the recommended levels. The work order app can also detect abnormal patterns that indicate the imminent breakdown of machinery. These insights allow businesses to schedule proactive maintenance, pre-empting breakdowns, or downtimes.
Even without IoT sensors, a work order system could schedule preemptive maintenance by tracking output generated by the equipment at regular intervals.
Routine maintenance enables fidelity to manufacturer guidelines on care to retain the warranty.
The quest for hyper-efficiency leads to integrating maintenance work order software with inventory management software. Seamless integration ensures:
Digitized operations generate a treasure-trove of data, full of valuable insights. The best maintenance work order software tracks metrics and makes real-time interventions. It can lead to increased efficiency, reduced equipment downtime, and lower costs.
Reporting dashboards, delivered through a work order app, consolidate information. Field agents may track pending work, time per task, and other handy metrics.
Harnessing analytics insights enable field service enterprises to:
Read more: Work Order Software Buyer Guide
Only agile and flexible businesses succeed today. The modern enterprise requires systems that support these traits.
Robust work order management systems ensure effective delegation, progress monitoring, and documentation. It guides the field technician on what to do and when to do it.
Administrative settings enable users to configure the work order software as required. A choice of templates, various access rights, search filter specifications, and other nuances go a long way in improving field agents’ productivity.
Read more: 5 Warning Signs of a Standalone FSM Software and How ReachOut Helps Address Them
Work order software has become affordable over the years. SaaS versions reduce cost and ensure portability. Investment in the software is worth its while. The efficiency gains and customer delight on offer payback for the investment in a short time. Contact our expert to understand why you should select ReachOut as your enterprise’s work order management system.
Aarathy is a Senior Digital Marketing Analyst at ReachOut Suite. She is majorly into content marketing and focuses on getting the messaging right across a host of marketing collaterals. While not working on content, you can find her juggling SEO, social media, branding and more. She enjoys exploring new frontiers in digital marketing and the associated challenges keep her going.
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